Finding the Right Partners in International Project Work

This time of year is full of deadlines for various project calls, many of which require partnerships that include organisations from at least three different countries. To build a strong and competitive consortium, we need both a wide network and a reliable pool of potential partners.

Usually, when we start shaping the project idea, we have a clear vision of what the ideal partnership should look like. But then… real life happens.

Some organisations are overwhelmed with commitments. Others go through internal restructuring or leadership changes. Sometimes, they are simply unable to guarantee the financial capacity to co-finance their part of the project.

And suddenly, we find ourselves in a rush — wondering if we can trust this new organisation. Is this the right fit?

The truth is, you often only find out by trying. Still, there are a few essential indicators that can help you assess a potential partner before entering what could become a long-term collaboration.

1. The organisation’s reputation and leadership

Do they have a positive presence in their field? Have they been recommended by trusted peers? A strong track record of integrity, reliability, and thought leadership often reflects the values that will guide your collaboration. It’s also worth checking how stable and active their leadership team is — changes at the top can significantly impact ongoing partnerships.

2. Project history — what they've done, how, and with whom

Reviewing their previous projects can reveal a lot. Are they consistently involved in relevant topics? Do they take on a strategic role, or are they mostly passive participants? Look at the types of partners they’ve worked with — long-standing, diverse collaborations usually signal that others enjoy working with them too.

3. Responsiveness and communication quality

This is one of the clearest signs of how a partnership will function. Do they respond in a timely and thoughtful way? Are they clear, organised, and proactive in their communication? If they take five working days to answer a basic question during the preparation phase, imagine how they’ll handle tight reporting deadlines or urgent project adjustments.

4. Transparency and proactive engagement

Beyond just replying, observe how they engage. Do they ask relevant questions? Do they offer ideas or improvements instead of waiting for tasks? A good partner takes initiative, shares their capacities and limitations openly, and is genuinely interested in shaping the project together — not just in being added to a list for eligibility.

5. Flexibility and problem-solving attitude

No project is perfect. Challenges will come up. Partners who remain calm, constructive, and focused on finding solutions — rather than assigning blame — make a huge difference when things get tricky.

Choosing the right partners isn’t just about ticking eligibility boxes — it’s about creating space for trust, clarity, and real collaboration. The stronger the foundation, the smoother everything else flows — from project design to implementation and impact.

If you're in the process of forming a consortium, assessing potential partners, or simply need a second opinion before making a commitment — feel free to reach out!

Sometimes, just talking things through can make the next step much clearer.

Let’s make sure you have the right people by your side when it matters most.